Travel Cost CodesMike has prepared the attached note (Travel Cost Codes) to try to explain the situation whereby the cost of travel on group business is paid for. One very important point is that anyone going abroad must complete the College's Leave of absence form, which ensures that you have insurance cover while away. If planning to go on LTA read the Pre-LTA Guide.
Although hard copies are usually kept in the filling cabinet in W254, you can download, fill-in and printout the following forms in Word.
RAL - Visitors
Application for Overseas Visit
RAL - Overseas
Claim for expenses
RAL - UK
Claim for
expenses
RAL - Application
for advance
or you can printout and fill-in the following forms in pdf:
RAL - Visitors
Application for Overseas Visit
RAL - Overseas
Claim for expense
RAL - UK
Claim for
expenses
RAL - Application
for advance
RHUL - Expenses claim (department claim form. Notes on completion here )
On preparing the detailed guidance for the UK HEP website hepweb.rl.ac.uk/ppUK/ukhep.htm and discussions with the CCLRC Claims Section we now realise that an error was made under item 3 'UK Claims'. All UK claims irrelevant of value need to be signed by both the claimant and the budget holder.
RAL Expense Claims: Heather Murphy has now retired and Sue Bartlett
is filling this post on a temporary basis. Could you please send all documents regarding your claim (with
receipts stapled to the claim form - otherwise they may get lost) to:
PA to PPD Director
R1,2.25
CCLRC
Rutherford Appleton Laboratory
Chilton
Oxon
OX11 0QX
Details of your claim will then be entered on their database and passed to the
Claims Department for them to arrange payment.